Editing Account Balances

Account balances are edited in the Edit Account Balances window. The current year and prior year unadjusted trial balance amounts are available for editing.

Explain the items on the screen that can be edited.

Item	Description
Account number	Displays the account number. Only accounts with a valid G/L Direct tax code assigned to them can be entered.
Account type:	Displays a single letter for the account type. A = Asset E = Equity L = Liability M = Memo R = Revenue X = Expense Blank = None or unassigned
Account description	Displays the account name.
Tax code	Displays the tax code associated with the account. In addition to the standard tax codes, each return can have its own individual tax codes. You can assign any standard or any previously defined custom tax code. If you assign a tax code that has not been assigned to the return's Tax Code grid, the tax code you assign is automatically added to the return's Tax Code grid. User-defined tax codes use suffixes in the range from .0001 to .9899. The tax code must be unique in the return if the tax code is not related to an entity/property number. If the tax code is related to an entity/property number, then the combination of the tax code and the entity/property number must be unique in the return. Note: An account without a tax code is not included in the tax return and its balance is not included in any area of the tax return.
Entity/Property number	Displays the entity or property number if the tax code is associated with an entity or property.
Current year unadjusted T/B	Displays the current year unadjusted trial balance amount.
Prior year unadjusted T/B	Displays the prior year unadjusted trial balance amount.

To edit account balances, do the following:

1. Open Return Manager.
2. Open a return that has been set up for G/L Direct processing.

Note: See Setting up G/L Direct for information about activating returns for G/L Direct processing.

3. Click Trial Balance in the Account Maintenance group on the G/L Direct ribbon.
4. Do either of the following to display the Account Balances window:
   • From the Tax Codes view, select a tax code from the grid, and then select the desired account line in the Tax Codes Balances window. The Account Balances window is displayed.
   • From the Accounts view, select the desired account. The Account Balances window is displayed.
5. Select a line that is a current year or a prior year unadjusted trial balance line to display the Edit Account Balances window.
6. Make any desired edits.
7. Click OK.
8. If needed, repeat steps 5 through 7 to edit additional balances.
9. Click Close.